• Current

    Featured exhibitions and special projects currently on view

  • Past

    Previously installed exhibitions and special projects

Associate of Philanthropy & Grants (Full-Time)

The ideal candidate for the Associate, Philanthropy & Grant Management is a hands-on development team member with a strong knowledge of prospect research, grant writing and a collaborative approach to moves management.

You will bring a deep commitment to access and inclusion with an interest in communicating the mission and values of a “museum of the community” by supporting a fast-paced and creative fundraising team in researching prospects, preparing grant materials, and supporting activities on the fundraising calendar. Successful candidates will work efficiently, have strong writing and editing skills, be detail-oriented and resourceful as part of a team delivering a full and impactful funder journey for corporations, foundations, and government agencies.

This position reports to the  Senior Director of Philanthropy and Grant Management, External Affairs, working alongside a Manager of Foundation and Government Relations and a Manager of Corporate Relations. Opportunities for professional development and leadership on cross-departmental committees are available and encouraged. The annual salary for this position is $55,000-65,000 commensurate with experience, with a flexible remote work policy of up to two days a week remote work, comprehensive benefits package including medical plan, dental plan, life insurance, pension, 401K retirement, and generous paid time off.

Salary: $55,000 – $65,000 annually + benefits

Essential Duties & Responsibilities

Acknowledgements, report writing, prospect research, moves management strategy development and coordination.

Key Responsibilities

Conduct and present prospect research for the identification of new funding sources using publicly available resources and the Museum’s subscription services.

  • Develop project briefs and moves management strategies for new prospective funders and existing funders to secure and grow giving.
  • In consultation with the Manager of Corporate Relations and Manager of Foundation/Government Relations, draft and edit letters of inquiry, funding applications, interim and final reports for institutional funders prepared in collaboration with cross-departmental museum team.
  • Write acknowledgement letters for grant and sponsorship contributions; execute grant contracts in collaboration with the offices of Finance and Administration.
  • Maintain a comprehensive grants and reports calendar in Raiser’s Edge NXT for current and prospective funders and prepare dashboards and insights to support the team’s work.
  • Track development calendar and key performance indicators for the department and communicating department success with senior leadership.
  • Maintain corporate, foundation, and government records.
  • Assist with the planning and execution of site visits and special events to cultivate and steward funders.
  • Support volunteers and committees related to the work of the department, including the Newark Museum Business & Community Council (NMBCC).


  • 3-5 years of experience in areas of prospect research, grant writing, donor relations, or development administration
  • Excellent writing skills with interest in storytelling and showing impact with data, images, and text of varying lengths; ability to interpret budgets and financial information for report purposes.
  • Proficiency in MS Office and CRM software, Raiser’s Edge NXT a plus
  • Excellent attention to detail, commitment to accuracy, and time management to meet multiple deadlines.
  • Desire to work as a team with a result driven approach
  • Commitment to the museum’s mission of inclusion

Please email all job applications to humanresources@newarkmuseumart.org

The Newark Museum of Art is an equal opportunity employer. Please be advised that due to the high volume of applicants, we can only contact those candidates whose qualifications meet the requirements of the open positions.