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Associate of Philanthropy & Grants (Full-Time)

The ideal candidate for the Associate, Philanthropy & Grant Management is a hands-on development team member with a strong knowledge of prospect research, grant writing and a collaborative approach to moves management.

You will bring a deep commitment to access and inclusion with an interest in communicating the mission and values of a “museum of the community” by supporting a fast-paced and creative fundraising team in researching prospects, preparing grant materials, and supporting activities on the fundraising calendar. Successful candidates will work efficiently, have strong writing and editing skills, be detail-oriented and resourceful as part of a team delivering a full and impactful funder journey for corporations, foundations, and government agencies.

This position reports to the  Senior Director of Philanthropy and Grant Management, External Affairs, working alongside a Manager of Foundation and Government Relations and a Manager of Corporate Relations. Opportunities for professional development and leadership on cross-departmental committees are available and encouraged. The annual salary for this position is $55,000-65,000 commensurate with experience, with a flexible remote work policy of up to two days a week remote work, comprehensive benefits package including medical plan, dental plan, life insurance, pension, 401K retirement, and generous paid time off.

Salary: $55,000 – $65,000 annually + benefits

Essential Duties & Responsibilities

Acknowledgements, report writing, prospect research, moves management strategy development and coordination.

Key Responsibilities

Conduct and present prospect research for the identification of new funding sources using publicly available resources and the Museum’s subscription services.

  • Develop project briefs and moves management strategies for new prospective funders and existing funders to secure and grow giving.
  • In consultation with the Manager of Corporate Relations and Manager of Foundation/Government Relations, draft and edit letters of inquiry, funding applications, interim and final reports for institutional funders prepared in collaboration with cross-departmental museum team.
  • Write acknowledgement letters for grant and sponsorship contributions; execute grant contracts in collaboration with the offices of Finance and Administration.
  • Maintain a comprehensive grants and reports calendar in Raiser’s Edge NXT for current and prospective funders and prepare dashboards and insights to support the team’s work.
  • Track development calendar and key performance indicators for the department and communicating department success with senior leadership.
  • Maintain corporate, foundation, and government records.
  • Assist with the planning and execution of site visits and special events to cultivate and steward funders.
  • Support volunteers and committees related to the work of the department, including the Newark Museum Business & Community Council (NMBCC).


  • 3-5 years of experience in areas of prospect research, grant writing, donor relations, or development administration
  • Excellent writing skills with interest in storytelling and showing impact with data, images, and text of varying lengths; ability to interpret budgets and financial information for report purposes.
  • Proficiency in MS Office and CRM software, Raiser’s Edge NXT a plus
  • Excellent attention to detail, commitment to accuracy, and time management to meet multiple deadlines.
  • Desire to work as a team with a result driven approach
  • Commitment to the museum’s mission of inclusion


Please email a resume and cover letter to peopleandculture@newarkmuseumart.org.

Due to the potential high volume of submissions, only candidates selected for interviews will be contacted.

The Newark Museum of Art is an Equal Opportunity Employer. In addition, we aspire to make the Museum and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Newark and to capture the spirit of access, inclusion, and equity in all we do. We strongly encourage and welcome applicants from our BIPOC, disabled, and LGBTQIA+ communities as they must be centered in the work we do.

About The Newark Museum of Art:

We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides

Founded in 1909, The Newark Museum of Art (NMOA) is the largest museum in New Jersey and ranks twelfth nationally in collection size, with more than 130,000 artworks and significant holdings of science and natural history. The NMOA is committed to the values of Diversity, Equity, Accessibility, and Inclusion by responding to the evolving needs and interests of diverse audiences through participation, visitor experiences, and community engagement.

From the ancient world to contemporary art, the Museum boasts a renowned collection of exceptional quality and depth, spanning concentrations in the Arts of Global Africa; Arts of Global Asia, featuring a Tibetan Buddhist altar; Arts of the Americas; American Art, with a particular strength in Native American art; Decorative Arts; Arts of the Ancient Mediterranean; and Science.

With a focus on welcoming everyone with inclusive experiences that spark curiosity and foster community, the NMOA offers groundbreaking exhibitions, engaging programming, a research library with 60,000 volumes, paid internships, and impactful local and global partnerships. A four-acre campus includes the Ballantine House (1885), a National Historic Landmark; the Ward Carriage House (1860); the Old Stone School House (1784); the Alice Ransom Dreyfuss Memorial Garden; and Horizon Plaza. Under the leadership of Director and CEO Linda C. Harrison, the NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum in the 21st century.