• Current

    Featured exhibitions and special projects currently on view

  • Past

    Previously installed exhibitions and special projects

Curatorial Assistant (Full-Time)

The Curatorial Assistant provides administrative support to the curatorial department and to Deputy Director, Collections & Curatorial Strategies. This individual is responsible for organizing and maintaining internal and external correspondence related to collections, answering basic research questions, interacting with visiting scholars, donors, and consultants., The curatorial assistant participates in the research and interpretation of the Museum’s global art collections and assists and supports exhibition development and implementation.

Salary: $50,000 annually + benefits

Duties & Responsibilities

  • Provides administrative support for the Curatorial Department
  • Provides support to Deputy Director, Collections & Curatorial Strategies
  • Handles incoming and outgoing correspondence and interoffice and external mail for the Department.
  • Coordinates all incoming offered gifts for curatorial review and related correspondence.
  • Assists curators with exhibitions and collections-related projects, including long-term plans for collection rotations, creating, and updating checklists and production schedules, and collaborating on interpretive materials.
  • Working with curators and collections management, coordinates and hosts visiting scholars and curators and other study visits Conducts research related to the Museum’s main collecting areas: African, American, Asian, and Decorative Arts
  • Serves as liaison with prospective donors to the collection and with consultants as needed.
  • Schedules curatorial departmental meetings and other project meetings
  • Handles photocopying and scanning of collections-related materials.
  • Working with the Deputy Director, Collections & Curatorial Strategies, prepares and manages Curatorial Department budget.
  • Working with the Deputy Director, coordinates Acquisitions & Collections Committee meetings and related materials
  • Supports and may contribute to digital programming content.
  • Contributes to updating Collections Management System (TMS) and uses TMS to support collection research requested by the public and other departments.
  • Serves as point person for special exhibitions and other collection related projects.
  • Assists with NMOA’s social media program, researching, drafting, and editing exhibitions and collections-related content for social media posts.
  • Researching and writing catalog essays about artworks for exhibition catalogs, including correspondence, photographs, audio recordings, and other documentation

Key Responsibilities

  • Conduct and present prospect research for the identification of new funding sources using publicly available resources and the Museum’s subscription services.
  • Develop project briefs and moves management strategies for new prospective funders and existing funders to secure and grow giving.
  • In consultation with the Manager of Corporate Relations and Manager of Foundation/Government Relations, draft and edit letters of inquiry, funding applications, interim and final reports for institutional funders prepared in collaboration with cross-departmental museum team.
  • Write acknowledgement letters for grant and sponsorship contributions; execute grant contracts in collaboration with the offices of Finance and Administration.
  • Maintain a comprehensive grants and reports calendar in Raiser’s Edge NXT for current and prospective funders and prepare dashboards and insights to support the team’s work.
  • Track development calendar and key performance indicators for the department and communicating department success with senior leadership.
  • Maintain corporate, foundation, and government records.
  • Assist with the planning and execution of site visits and special events to cultivate and steward funders.
  • Support volunteers and committees related to the work of the department, including the Newark Museum Business & Community Council (NMBCC).


  • B.A. degree preferably in Art History, Museum Studies, or an equivalent combination of education and related experience is desired.
  • Some experience in a museum, gallery, or visual arts setting preferred; experience working with objects or archives a plus.
  • Familiarity with basic museum systems and practices
  • Excellent interpersonal, organizational, and written skills
  • Exceptional attention to detail and ability to manage multiple projects.
  • Must be punctual, dependable, and have excellent communication skills
  • Proficiency in Microsoft Word, Excel, and PowerPoint is required.

Please email a resume and cover letter to humanresources@newarkmuseumart.org.

The Newark Museum of Art is an Equal Opportunity Employer. In addition, we aspire to make the Museum and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Newark and to capture the spirit of access, inclusion, and equity in all we do. We strongly encourage and welcome applicants from our BIPOC, disabled, and LGBTQIA+ communities as they must be centered in the work we do.

Due to the potential high volume of submissions, only candidates selected for interviews will be contacted.