Controller/Director of Accounting (Full-Time)

As a member of the Directors Group within the Leadership Team, the Controller/Director of Accounting is critical to the Museum’s Strategic Vision Plan. The Controller/Director of Accounting develops strong partnerships with department heads to promote cross functional work. This individual oversees financial governance strategy and compliance and will work closely with the CFO to keep Finance Committee members and the Trustees abreast of critical financial matters. Responsible for continuously evaluating the Museum’s financial risks to mitigate and minimize exposures. Leader for financial business process improvement and change management. Collaborates to implement the organizations strategy, while promoting collective effort and unity.

Department: Finance
Reporting Relationship:
Chief Financial Officer
Schedule: This position is a full-time, hybrid onsite/remote position, required to work onsite at least 3 days per week / may work from home up to 2 days per week.
Salary: $140,000 annually; comprehensive and competitive benefits package includes medical plan, dental plan, vision plan, life insurance, pension plan, 401K retirement, and generous paid time off.

Essential Duties and Responsibilities:

Closing and Controllership.

  • Completes monthly, quarterly, and annual closing on a timely basis.
  • Oversees financial governance strategy and compliance.
  • Develops an annual budget, forecast and/or mid/long term financial plan in collaboration with the Museum’s senior leaders and department heads.
  • Establishes, reviews and standardizes the Museum’s accounting policies and procedures.
  • Responsible for assessing the design and effectiveness of internal controls. Works with user departments to search for improvements and provides practical solutions.
  • Oversees the purchase-to-pay business cycle. Manages expense classifications, accounts payables and accruals.
  • Oversees the revenue cycle by monitoring various income streams; reviews accuracy, completeness.  Assesses realizability of receivables.
  • Works closely with the Development department to manage grants and contributions and assist in related grants reporting.
  • Oversees merchant banking and other online transactions to ensure completeness and accuracy.
  • Develops and tracks capital project budgets with Facilities and Development departments. Monitors and adapts to changes and deviations.

Financial Reporting. 

  • Responsible for issuance, maintenance, and improvement of managerial reporting. Provides monthly variance analysis and solutions to the deviations.
  • Responsible for various presentation materials for committees, executives, and other ad hoc projects.
  • Ensures timely issuance of audited financial statements and filing of various tax forms including Form 990. Primary contact for external accounting firm.

Treasury Management. 

  • Manages cash flows. Maintains effective banking and broker relationships and employs their services.
  • Maintains a healthy level of working capital by utilizing cash flow from revenue and purchase cycles.
  • Monitors various financing vehicles, to manage cash flow and maintain sufficient working capital, including debt, credit cards, and other liabilities. (this is moved from controllership)
  • Monitors financial covenant requirements and ensures the requirements are met.

Leadership. 

  • Trains, develops, and mentors internal accounting team.
  • Collaborates closely with the People and Culture team to ensure accuracy of compensation and benefits.
  • Collaborates closely with the Grants Compliance team to ensure effective journal controls are in place.
  • Commits to advancing the Museum’s Diversity, Equity, Accessibility, and Inclusion (DEAI) initiatives and its efforts to becoming an anti-racist organization.
  • High emotional intelligence and empathy.
  • Ability to manage change.
  • Strong decision-making skills.

Knowledge, Skills, and Abilities: 

  • CPA or equivalent certification is required.
  • Minimum 10 years’ experience in Accounting; with 5 years functioning in a leadership role.
  • Strong project management skills are required.
  • Audit experience is preferred.
  • Non-profit experience is preferred.
  • Governmental reporting experience is preferred.
  • Excellent communication skills both written and verbal.
  • Possesses extensive ERP implementation experience and understands the IT controls in finance. Has high level of Project Management skills
  • Holds in-depth knowledge and stands as Subject Matter Expert in accounting rules and regulations including: USGAAP, USGAAS, FASB Accounting Section Codification (ASC) 958 Not for Profit Entities, Yellow Book Audit, IRS regulations, and other finance and compliance requirements.

 


Due to the potential high volume of submissions, only candidates selected for interviews will be contacted. 

The Newark Museum of Art is an Equal Opportunity Employer. In addition, we aspire to make the Museum and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Newark and to capture the spirit of access, inclusion, and equity in all we do. We strongly encourage and welcome applicants from our BIPOC, disabled, veteran, and LGBTQIA+ communities as they must be centered in the work we do.  Reasonable accommodation may be made to enable persons with disabilities to perform essential functions.

About The Newark Museum of Art

We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides.

Founded in 1909, The Newark Museum of Art (NMOA) is the largest museum in New Jersey and ranks twelfth nationally in collection size, with more than 130,000 artworks and significant holdings of science and natural history. The NMOA is committed to the values of Diversity, Equity, Accessibility, and Inclusion by responding to the evolving needs and interests of diverse audiences through participation, visitor experiences, and community engagement.

From the ancient world to contemporary art, the Museum boasts a renowned collection of exceptional quality and depth, spanning concentrations in the Arts of Global Africa; Arts of Global Asia, featuring a Tibetan Buddhist altar; Arts of the Americas; American Art, with a particular strength in Native American art; Decorative Arts; Arts of the Ancient Mediterranean; and Science.

With a focus on welcoming everyone with inclusive experiences that spark curiosity and foster community, the NMOA offers groundbreaking exhibitions, engaging programming, a research library with 60,000 volumes, paid internships, and impactful local and global partnerships. A four-acre campus includes the Ballantine House (1885), a National Historic Landmark; the Ward Carriage House (1860); the Old Stone School House (1784); the Alice Ransom Dreyfuss Memorial Garden; and Horizon Plaza. Under the leadership of Director and CEO Linda C. Harrison, the NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum in the 21st century.

“We welcome everyone with inclusive experiences that spark curiosity and foster community.”