DUTIES & RESPONSIBILITIES:

Maintenance & Technical Oversight

• Directly manage and supervise engineers, technicians, painters, cleaners, setup stagers, and drivers.
• Administer a comprehensive preventative maintenance program for campus buildings, systems, utilities, and equipment.
• Ensure operational integrity of HVAC, heating/cooling, steam, water, electrical, plumbing, fire suppression, and alarm systems.
• Monitor building systems via software to maintain efficiency and environmental standards for temperature and humidity.
• Manage office and furniture relocation. Arrange for temporary storage as needed.
• Guarantee compliance with life safety inspections and certifications.

 

Operational Management

• Coordinate and oversee all facility maintenance activities to maximize productivity while minimizing disruption to museum operations.
• Prepare work schedules and task descriptions for departmental activities, including cleaning, moving, transportation, event setups, and routine maintenance.
• Manage the Museum’s transportation program, including vehicle maintenance, document management, and transportation schedule.
• Lead emergency response efforts for building-related incidents, including water incursion events.
• Direct, manage, and supervise all exterior snow removal activities, including coordinating Facilities Maintenance Staff and contractors.
• Manage and supervise exterior maintenance and landscaping, including the procurement and care of seasonal and annual displays.
• Partner with the Senior Manager, Inclusion & Cultural Initiatives to maintain and enhance ADA compliance and accessibility efforts in all public areas.
• Conduct performance evaluations and administer discipline as needed.
• Maintain inventory of facilities blueprints and drawings.
• Collaborate with Senior Leadership to establish and manage annual departmental goals.
• Works with Trustees Building Committee to identify and prioritize capital projects. Supports Senior Leadership in preparing detailed reports for Trustees and Administration.

 

Administrative & Financial

• Provide administrative support for payroll, reports, invoices, purchase orders, cost proposals, and work orders.
• manage and forecast all Maintenance Department budget lines. Approve all expenditures.
• Review and approve time-off and overtime requests to optimize productivity.

 

Vendor & Contract Management

• Negotiate and administer service agreements and contracts.
• Manage vendor relationships and ensure compliance with contracts.
• Ensure that all vendor contracts and liability insurance documents are current.
• Direct, manage and supervise the Museum’ pest management program.

 

Inventory & Materials Management

• Oversee inventory control for cleaning supplies, equipment, lighting, and other materials.
• Monitor equipment condition and initiate repairs or replacements as needed.

 

Collaboration & Training

• Work with Museum departments to develop effective maintenance plans and support exhibitions, renovations, and construction projects.
• Provide staff training and ensure adherence to institutional standards.
• Participate in Museum Committees and work groups.

 

Special Functions

• Provide off-hours coverage as needed.
• Assume additional responsibilities to support the Museum’s mission.

 

QUALIFICATIONS:

• Minimum 5 years of  facility maintenance & cleaning experience, with at least 4 years in a supervisory role.
• Associate or bachelor’s degree preferred.
• Experience with Microsoft Office Suite (Word, Excel, SharePoint, Outlook)
• Excellent customer service skills
• Adept technical knowledge of cleaning & physical plant maintenance, methods and materials.
• Strong communication skills, with the ability to engage with individuals from diverse backgrounds.
• Ability to work Sundays as part of the regular schedule.
• Ability to remain in a stationary position for extended periods of time, move about, and access, and operate equipment, including climbing up and down ladders.
• Ability to lift and move up to twenty pounds (2o lbs.)

 

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Due to the high volume of submissions, only those candidates selected for interviews will be contacted.

 

About The Newark Museum of Art:

Founded in 1909 and located in New Jersey, The Newark Museum of Art (NMOA) is the state’s largest museum and ranks twelfth nationally in terms of collection size. Global and diasporic, the collection includes more than 130,000 artworks, as well as significant holdings of science and natural history. From the ancient world to the art of today, NMOA boasts exceptional quality and depth in the Arts of Global Africa; Arts of Global Asia, featuring a renown Tibetan collection and Buddhist altar; Arts of the Americas, with particular strength in Native American art; Arts of the Ancient Mediterranean, and Decorative Arts.

Visitor-and community-centered, NMOA responds to the evolving needs and interests of the diverse publics it serves by offering exhibitions, programming, a research library, paid internships, and local and global partnerships. A four-acre campus includes the National Historic Landmark Ballantine House (1885); the Ward Carriage House (1860); the Old Stone School House (1784); and the Alice Ransom Dreyfuss Memorial Garden. NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum for the 21st century.