Responsibilities

 

Assist Special Event Manager with clerical tasks as directed, including but not limited to:

• Fielding all phone inquiries
• Preparing workorders and floor plans
• Updating Excel report income sheets
• Updating tech need requests
• Checking EBLUE calendar for changes
• Meeting with clients for walkthrough
• Assist with invoicing deposits and final payments
• Assist with simple internal breakfast/lunch/snack setups

Day of event: 

• Check that all details on workorder and floor plan are completed.
• Welcome client and assist as needed to ensure event begins on time
• Check that caterer’s set up is correct and timeline is on schedule
• Notify maintenance of need for supplies or clean ups in restrooms or on event floor
• Assist with wrap up of event, bar closings, music concluding at designated time
• Support client’s smooth departure
• Demonstrated experience working independently and as part of a team.

Physical Demands

• The physical demands described here are representative of those that are to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions of the job.
• The successful candidate would need to be able to move within the accessible gallery spaces for Museum meetings and events and be able to use the elevators. They will need to utilize their hands to handle or feel objects, tools, materials and computers, for the necessary tasks of this role.

Apply

Please email a resume and cover letter to peopleandculture@newarkmuseumart.org.

Due to the potential high volume of submissions, only candidates selected for interviews will be contacted.

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The Newark Museum of Art is an Equal Opportunity Employer. In addition, we aspire to make the Museum and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Newark and to capture the spirit of access, inclusion, and equity in all we do. We strongly encourage and welcome applicants from our BIPOC, disabled, and LGBTQIA+ communities as they must be centered in the work we do.

About The Newark Museum of Art:

We acknowledge the traditional homelands of the Lenape, also known as the Delaware, upon which The Newark Museum of Art resides

Founded in 1909, The Newark Museum of Art (NMOA) is the largest museum in New Jersey and ranks twelfth nationally in collection size, with more than 130,000 artworks and significant holdings of science and natural history. The NMOA is committed to the values of Diversity, Equity, Accessibility, and Inclusion by responding to the evolving needs and interests of diverse audiences through participation, visitor experiences, and community engagement.

From the ancient world to contemporary art, the Museum boasts a renowned collection of exceptional quality and depth, spanning concentrations in the Arts of Global Africa; Arts of Global Asia, featuring a Tibetan Buddhist altar; Arts of the Americas; American Art, with a particular strength in Native American art; Decorative Arts; Arts of the Ancient Mediterranean; and Science.

With a focus on welcoming everyone with inclusive experiences that spark curiosity and foster community, the NMOA offers groundbreaking exhibitions, engaging programming, a research library with 60,000 volumes, paid internships, and impactful local and global partnerships. A four-acre campus includes the Ballantine House (1885), a National Historic Landmark; the Ward Carriage House (1860); the Old Stone School House (1784); the Alice Ransom Dreyfuss Memorial Garden; and Horizon Plaza. Under the leadership of Director and CEO Linda C. Harrison, the NMOA has launched an era of transformation to create an engaged citizenry by reimagining the role of the art museum in the 21st century.